The Easiest Way to Create a Simple Restaurant Menu Training

Training on your menu does not have to be complicated. All the tools you need are right on your phone.  Check out this video on how to do it.


Tools needed

  • An iPhone with iMovie installed
  • Your menu item
  • Talking points or a quick script


  • Take a picture (or video) of your item
  • Write your script
  • Open the image in iMovie
  • Record the voiceover
  • Adjust the image to match the video lenght
  • Publish to your Files
  • Upload to ExpandShare to share with your team


The Finished Product

Learn more about how ExpandShare RestaurantReady can help you train your team and make  you successful.

How to Make Restaurant Training Videos: A Beginner's Guide


Why Video?

Video is the best medium for restaurant training, hands-down. It's engaging and informative. It can teach fundamental concepts, cultural beliefs and it's the next best thing to live training for showing hands-on skills. Think cooking show.  

Using video as part of your training can help increase your employees’ retention of new information by more than 50%.  And 98% of companies surveyed in a recent study said they plan to use video as a key component of their online training.

But many owners and managers are intimidated by video. Beginners say, "I can't be on-screen, it will look terrible! I don't want to embarrass myself in front of my staff"  Or, "I don't have the right equipment and software to make it look professional."

Never fear, intrepid reader.  There are easy ways to create videos without the worry.  

Voice-Over PowerPoint

Did you know that you can create videos without a camera?  It's true.  You can create voiced-over slide presentations right from PowerPoint and Keynote using the built in microphone on your laptop or desktop computer.  With this technique you can create basic training programs that incorporate text and pictures on screen with you narrating and explaining the content. This is an easy to way to teach fundamentals.  But, it's not terribly engaging.

Video Capture: The One Tool You Need

If you're looking to shoot some video to show people or action, then you need a camera. But with the quality of today's built-in cameras, your phone is the only thing you really need. YouTube is full of great looking videos shot with nothing more than a phone.  You can do it too.  

There are some other nice-to-haves, and we'll mention those as we go.  But first, let's talk about the three types of quick-start videos you might want to create.

Hosted Narration

Tools needed:  Phone, Teleprompter phone app (optional)

Think news anchor. In this style of video the host is looking at the camera and speaking directly to the audience. In the professional world, they are often using a teleprompter.  And you can too!  There are a bunch of phone teleprompter apps that will allow you to read from the screen while capturing yourself from the selfie camera on your phone.  

Use hosted narration for videos where you want a personal connection to your audience.  For example, a welcome video, or a video that discusses your company culture.

Narrated Point-of-View (POV) Video

Tools needed: Phone, Earbuds (optional), Basic Editing Software (optional)

In this style of video, narration is voiced over a video showing something happening on screen.  

In the world of professional training videos, the narration is captured first and then the video is timed to the narration in the video editing software.  However, you can shoot this type of video and narrate as you go, OR you can shoot the clip and add the voice-over after the fact in a basic editing software.  If you can, use the earbuds and microphone that came with your phone for better sound quality.

Acted Scene with Voiceover

Tools needed: Phone, Basic Editing Software, External Microphone (optional)

In this type of video, actors act out a scene as  you capture it.  This is the most sophisticated type of video to create and requires extra levels of professionalism, especially if you are trying to act out real-world conversations.  

If you need to show an interaction between people, it's often easier to capture the video of the people performing the tasks and then replace the sound track with a "Voice of God" narration over the video describing what the actors are doing.  For example, a server greeting a table would have the narrator explaining what is happening and how the process should work.

Where are you going to get your actors and actresses?  They're right there on your staff!

Some Basic Investments in Video Tools

If you are getting better at creating videos and want to take the next step in quality,  there are a few not-that-expensive tools to consider investing in.

A Teleprompter App

As we mentioned earlier, a good phone teleprompter app will make it easier to do narration-style videos.

An LED light

A basic LED field light costs less than $50 and can really help you improve the lighting of all three types of videos.  

A Quality Microphone

Grab a microphone that can plug right into the headphone jack of your camera and your laptop.  You can also spend a bit more and get a desktop mic to use for narration.

A Tripod and Steady Grip for your Phone

For the best results with your Phone cameras, get a tripod and/or steady grip accessory.  One that allows you to mount a basic external mic and a light is a bonus!

Simple Video Editing Software

You’re going to need some editing tools to make your training masterpiece look professional level.  Free software is included with most computers nowadays, tools like iMovie allow you to do basic editing, text on screen and editing of the audio tracks.  Work your way up to more professional tools as you get better.

Good luck on your video journey! And don't get intimidated. With a little practice, your videos will be effective and look great!  

You'll need a place to share your videos with your team and, if you're doing training, track their progress.  ExpandShare Restaurant Ready is the easy way to do that!

Remember if you're already an customer, our concierge team is standing to help you get your videos in top notch shape for your staff.


Teach to your Menu: Creating Product Training in ExpandShare

Product knowledge is key to selling in any industry, but it's particularly important in food service.  It might seem like a huge challenge to create effective training for your staff on your own, but it's really pretty darn easy.  

The goal is to create a collection of valuable content that you can send to your team. The key to accomplishing this is to keep it simple. Start with one menu item — like today’s featured appetizer.  You don't have to create your whole collection at once!

Make a sample of the feature appetizer. Make sure they pay close attention to plate presentation and making it look appealing.

Take a Photo

Now, using your smartphone, take a picture of the product.  This will be used as the preview that users see. 

Here are some tips for achieving the best results:

  • Use landscape mode
  • Make sure there's enough light
  • Choose the right angle:
    • 3/4 Angle: If it's important to see both the side and top view
    • Straight On: Where you want to show all the ingredients in a stack, like a burger or pancakes
    • Overhead: To show a visual of what's on a plate

Make a Disposable Video

Next, you’re going to make what we call a disposable video. This is a short, simple video that will give an overview of the dish. It should be no more than 2 minutes long. Again, keep it simple. Do it in a single take, or at most, two takes. No tripod needed and it does not have to be perfect. No edits. No post-production. These videos are for consumption on smartphones. Your audience will be used to seeing this type of video on YouTube and other media channels.=

To prepare, you need to know what you want to say about the product. Do you want to highlight portion size, plate presentation, special preparations or flavor? You don’t want to read directly from a script, but you do want to know this information before you start.

Next, what type of video do you want to make? There are two types to consider. You can do a selfie video where you talk about the product and then cut to showing the dish.  Or, you can do a product focus video where the product is shown the entire time, as you talk about the product.

Most smartphones have both selfie cameras and snapshot cameras included.

Talk about the product as if you’re telling your team about it. It’s okay to if it's not perfect!  A natural, conversational tone is fine.   And there's no need to find an actor to do the talking. However, if you do have someone in-house who likes to be on camera, by all means, use them as your on-screen talent.

Here are some best practices and tips for achieving the best results for shooting video with your smartphone:

Tips for Android:

Tips for iPhone:

For selfie videos: Don’t angle from above. Instead, get closer to your phone and tilt your head slightly. Smile and use exaggerated expressions — smartphone videos do not pick up subtle expressions very well.

For product focused videos: Get close to the product. Choose either an overhead view, 3/4 angle view, or straight on view depending on the product.

Remember, the most important thing is to get a collection of useful content that you can share with your team, so let it roll. Do it in chunks. It doesn’t have to be perfect.

Share your Video

Now it's time to share your video with your team.  You could post it to YouTube or another video sharing site, but they are public and if there is proprietary information in there, you might not want to do that.  Besides, you want to track completion for each of your team members.

Another option is to build it into a course using one of the standard eLearning tools like Articulate or Captivate.  You can then upload it to a standard Learning Management System and track the results.  Of course, you may not have an LMS …

So (our favorite option) you could Instant Assign it to your team using ExpandShare. It’s super easy to do and does not require any additional software.  And you can also construct courses using the online course builder which will allow you to do quizzes and knowledge reviews as well.

You can even drip out your content and courses over time using the campaign tools.  But I digress.

In the end, the important thing is to get the content out to your users instead of inside your own head.  It’s not doing any good there.  And it won’t do much good sitting on your phone either.  So make it, and then share it!


9 Features You Gotta Have in a Restaurant eLearning Platform


This might seem like little more than shameless shilling for our Restaurant Ready training software—but there's a reason that we built these features into our system in the first place. That's because they're essential to making a learning program effective. So here goes, our top 9 training software features ...

1. Assignments.  It might sound obvious, but lots of training programs don't allow for assigning, they are essentially browsing systems.  Think or Udemy.  In a top down system, you need a way to assign content to your users so they get it, know they got it, and know they are done with it.  And you as an admin need to know that it's complete.

2. Mobile.  Everything is heading mobile, and so your platform not only needs to be mobile compatible, it should probably be mobile first.  And EVERYTHING needs to work on mobile.  Any exercises, questions and interactions need to be ready for the smaller, touch screen interface and possibly slower network speeds.

3. Library.  Your system has got to be able to store content for users to find. Imagine folders, PDFs, videos, manuals, etc. However, this is not a collaboration system like Google Drive where everyone can put stuff on it. It's designed to be a Library.  Libraries are managed.  The content in them is collected, curated and presented for users by a librarian.  In this case, that's probably you!  

4. Course Builder.  Many systems rely on expensive, cumbersome training software to develop courseware.  Your platform should have that built-in.  It should be no-hassle and easy to use and include video, quizzing, knowledge reviews, etc. 

5. Refresher TrainingKnowledge is not a one-time event.  Things get forgotten.  Users need to be tuned up.  Your system should allow for automated follow up training system which can distribute training over time—as a campaign.

6. Easy to Use.  Both the admin and user experience need to be simple and easy to use. If not, your engagement will drop and your training will suffer.  Look for a system that is simple and visual.

7. Engagement. The system needs to support many forms of user engagement, including push notifications, success feedback, email alerts, admin notification tools and reporting digests.  Gamification, competition and badging are also great ways to engage your team and groups.

8. Company Organization and Reporting.  Your platform should support hierarchies, locations and the related support for that structure. If not, you really won't get good data out of the system to know who is doing well and who's not. 

9. Integration and Customization. As you grow, especially mid-size and larger companies will have special needs, things like integrating into other in-house systems, customized features and specialized reporting.  Make sure the system is extensible and that the dev team for the company you choose has a track record of doing this kind of work.

Want to learn more about Restaurant Ready and maybe kick the tires and see how it works? 

US Foods Helps Restaurants Find Success

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Starting up a restaurant is hard. Running a restaurant is hard. Being successful and realizing the dream of every restaurant owner is even harder. Many owners have grand dreams and a good concept with tasty recipes, but it can be difficult to turn those basic elements into a successful enterprise.


Enter US Foods, who has been helping restaurants everywhere be successful. The company has a corps of Restaurant Operations Consultants (ROCs) standing by to help restaurants learn the ins and outs of making great food and making good money doing it. 

There are more than 80 ROCs covering every region in the US. So if you’re a restaurant owner looking for some solid advice, reach out to these folks.  Their services are available to any US Foods customer, and you can reach out to them at the ROC Page on the US Foods site

In addition, US Foods has a set of Value-Added Services partner companies, including every aspect of the industry from scheduling to marketing, liquor control to e-commerce.  These partners help provide the right tools to raise profits and lower costs.

Full disclosure, ExpandShare is one of the Value-Added Services partners, helping restaurants on the training front with our Restaurant Ready software and other tools for restaurants.

If you’re interested in finding out more about the Value-Added Services program, you can find out more on their site.  It’s free to sign up! 

Five Tips on Training Restaurant Employees for Guest Experience

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Exceeding guests’ expectations begins with the culture of you restaurant, which is created by the restaurant managers and the employees themselves. This culture has a huge impact on guests and guest delight.

Here are five tips on creating the best possible environment for delighting guests.

  • Value your team. When employees feel valued, they’re more likely to provide top-notch customer service. In order to get this right, you need to train your managers and then incent them to do things that makes employees feel nurtured and valued.
  • Define who does what. Every team member should know what their responsibilities are and receive training to perform each.
  • Manager to store ratio. If you have multiple locations, keep the management ratio low. It's important for employees to have direct contact with owners and managers as often as possible.
  • Quality is Job 1. Teach everyone what quality means in both service and product. Then make sure everyone is an inspector—make the entire team responsible for quality and give everyone the power to “shut down the line” if the quality is not up to snuff.
  • Service is half the battle. Guests want to be treated well. And they want to be treated well consistently. Put together a model for guest interactions and teach it. Then take the time to make sure that everyone adheres to it—this can take a little while, but is worth the effort. It can be as simple as saying "my pleasure" when someone says "thank you."

One of the best ways to train the standards in any restaurant is to use some simple eLearning.  Find out more about how you can implement eLearning in your restaurant

Take Advantage of eLearning Possibilities in Your Restaurant


Training is an ongoing process that affects every employee in your establishment. Elearning allows you to provide training in an online format and make it available to all your employees on their devices.


However, you'll need both content and a delivery system in order to take advantage of eLearning. Here are some training tasks that eLearning systems can help restaurant managers handle:

First, you can deliver standard training courses on topics like customer service, table service, wine and liquor, handling problems and food safety. The easiest way to get started is to have some stock or standard courses available. You should look for a tool that has this kind of stock content built in.

However, you should plan on creating custom content to either replace or add-to the stock content, so you can train on practices and techniques which are unique to your restaurant.

In addition, you should plan on creating assessments in the form of knowledge checks which reinforce and test users's knowledge. The goal of these assessments is not to weed users out, but to reinforce their knowledge until you are sure they are ready to perform their job at a high level.

These courses should be organized by the different employee roles in your restaurant, like server, host, busser, bartender, dishwasher, etc. Some training information you would want to deliver to all employees, for example, an introduction to the company and its culture. Or how to clock in and clock out.

However, much of the training is specific to different roles and so you will want to be able to assign training to those specific groups of people and verify the performance, both of the group as well as individuals. Any good restaurant eLearning software is going to have reporting capabilities so you can identify and pinpoint any consistent improvement areas.

In addition to the initial "book learning" that restaurant employees need to cover, there are also practical tests, which usually involve shadowing followed by some sort of performance skill check. A good training system will enable this kind of skill check.

And finally, training is a continuous process. Employees need constant refresher training because best practices, menus, processes and information is always changing . In addition, key information can be forgotten or distorted over time, so it's always good to review the fundamentals, especially information that relates to the culture of the organization. Plan to offer regular refresher training to keep your staff up to snuff ongoing.


If you're interested, check out ExpandShare's eLearning Services to see how your program can be an epic success.

Why you don't need an LMS

Learning Management Systems. A dreaded software category for most people who need to do eLearning. They're bulky, hard to use, hard to integrate, expensive.  And the cheaper ones just don't do what you really need them to do. 

LMS's have been poorly executed not because the software developers who create them are bad programmers, but rather because it's software that's trying too hard to be "off the shelf".

In many organizations, the whole online learning system has become so convoluted as to be unusable by any but the most dedicated. That's a problem. Unless you plan to have a dedicated resource who is going to do nothing but manage the LMS and its component parts, you should consider a different approach.

Let me explain.

Let's suppose you want to go deep sea fishing—a pretty complicated and expensive endeavor. How do you approach this pursuit? Do you buy a boat, purchase all of the fishing gear and tackle, plot out where you will fish and then set forth to go catch some marlin, ala Ernest Hemingway?

Maybe, if it's really the only thing you have to do.


But if not, it's more effective to charter with a captain who already knows the waters, has a ship, all the gear and knows where the best fish are to be found.  

We recommend the latter approach for most companies looking to be effective with their online training efforts. We call it Managed Learning Services.

It's easier and a lot faster to let a third party do the heavy lifting, things like implementing the LMS, building the courses, handling the tech work like audio and video and uploading and file formatting and creating custom reports and on and on. Preferably a company that spends all of their waking hours doing these things. They are going to do it better than you.

Why?  Well in our case, in addition to the experience, we also have developers on staff who have created and implemented learning systems for years. That means we can move very very fast in setting up your site, getting your users set up and your reporting exactly the way you want it.

It also means that we can do integrations like single sign-on and sharing data with other business systems that are all but impossible with off-the-shelf (supposedly) LMS software.

Let me give you an example of the type of advantage I'm talking about, a specific case.

One of our clients wanted to integrate sales data into a training performance report in order to see if there was correlation between sales training and sales results. We put together the technology to import the sales data along with the training data and formatted a report exactly as the client wanted to see it.  That took about three days to turn around.  Try that with your LMS and IT department.



Here's another one.

We had a client that wanted to show a map of reports from the learning system that showed performance support data from a set of checklists. So we integrated Google Maps and voila, now you can see the reports geographically on a map.  Want those pins to be green intead of red?  No problem.

The list goes on and on. A company that has the capabilities to do custom programming from an existing system architecture, as well as content development and design is a very powerful animal.

Our clients appreciate it because they can focus on things like working with subject matter experts (SMEs), monitoring users, updating content and measuring the effectiveness of the eLearning effort.

If you're interested in offloading some of your online training burden, let us know!

5 Screencasting Tools You Need to Create a Great Microlearning Video

Screencasting software is a necessary addition to any video microlearning toolbox. The ability to capture what's happening on your screen is not only useful for software walkthroughs, but allows you to quickly and easily create simple motion graphics videos using presentation programs like Keynote and PowerPoint.

Why use a Screencast instead of built in video exporters?

Both PowerPoint and Keynote have video export built in, but you should still use a screencasting tool to capture your vids.  Why?  

  • You can capture your voiceover at the same time and control the flow of the program
  • You can easily edit the resulting videos
  • You get additional features like the ability to record video from your webcam at the same time—so your audience gets to see your pretty face too!

There is a wide selection of screencast software out there, both free and paid solutions.  Here are is a list so you can start getting your microlearning video content up and running quickly.

Commercial Software

ScreenFlow by Telestream 

With ScreenFlow you can record any part of your monitor while also capturing your video camera, iOS device, microphone, multi-channel audio device and your computer audio.  It also has a built-in editor which is invaluable if you don't want to use a third-pary video program like FinalCut or Premier.

Camtasia by TechSmith

Camtasia offers a similar feature set with the ability to record your screen, webcam and also offers a feature rich video and audio editor which allows you to export your content seamlessly. 

Free Solutions  is able to record all screen and audio activity on your computer and create industry-standard AVI video files.  Windows only.

Screencast-O-Matic is a  Java-based screencasting tool that requires no local software. Works on both Mac and Windows.

QuickTime is included with every modern Mac and allows you to do screen recordings without any additional software. If you want to edit your screencast or add audio you'll need additional editing software.

Sending your Microlearning

Once you've got your microlearnin videos set up, you need to send them out to your audience and track their performance.  Check out ExpandShare to see the easiest way to use your microlearning videos for refresher training or outbound learning.